Software Freedom Day 2011 Boston/Second meeting

Objective: Make sure we both know about progress made, and come up with lists of next steps to take so that the Boston Software Freedom Day event we want to put on succeeds.

Agenda and minutes
Expected time: 65 minutes

Actual time: 120 minutes

Decide on the format
Estimated time: 10 min


 * options: What's the format? Single track, double track with a keynote, double track with unconf section, etc.
 * Ideas: Call "Exhibitors" "Show and tell"
 * Might be good to dedicate time to them, to indicate respect
 * One way to do that is to have a big gap (e.g. 20 min) between events
 * Or you have it concurrent with unconference sessions
 * Let's not start super early, half hour free coffee
 * Let's have a keynote or opening address

Timetable:


 * 10 AM - 10:30: Coffee + bagels/donuts
 * 10:30 - 11: Opening (doesn't have to take a full half hour)
 * Keynote people? The point of the keynote, awesome shit, highlight the point of the exciting day (perhaps with extremely relevant stories), leah buechley, LilyPad Arduino lady (or her students); also we'd like them to have a show and tell table. Second choice: Ned and Python Meetup story.
 * 11-12 Ignite-type intro for each community group we invited
 * Notes about ignite: http://ignite.oreilly.com/faq/how-to.html
 * 1) Jessica and Ned on Boston Python Workshop
 * 2) Sprout or Artisans Asylum on what they have
 * 3) Lois from LOPSA
 * 4) How Shauna started the Sunlight Meetup
 * 5) http://meetups.jquery.com/events/boston-jquery-meetup-march people
 * 6) Free culture NEiA rep, perhaps (if they have gotten started by now; I don't honestly know) 
 * 7) FSF on volunteering/internships
 * 7.5) OLPC "We're not dead"
 * 8) Android meet-up person
 * 9) Django meet-up
 * 10) OpenHatch events and website
 * 11) Sugar labs rep
 * (and the rest of that big delicious meetup list that we made)
 * We should create a final, constant slide with one URL per group
 * 12 - 1 (1:30?): Lunch
 * (Tell people they're on their own, maybe? Then life is easy for us, though we should provide a list)
 * 1:00 Show & Tell opens up
 * Afternoon has four talk time slots ("For people who already have a project or a community group")
 * 1:30 - 2:00 Deb on Messaging (AKA marketing) for free software
 * 2:15 - 2:45 Round table discussion on the topic of project governance and how/if incorporating/formal-organizing helped: glyph+Twisted, Mako+Debian, ??+Sugar Labs, ??+??
 * 3:00 - 3:30 Mairin Duffy on Fedora Design Bounties, and other outreach-y things
 * 3:45 - 4:15 Two different stories to make piles of cash with free software (Jesse Vincent)
 * Afternoon has four app tutorial time slots ("Cool things that your use of free software enables")
 * Everyone should a hand-out for what you do during the session
 * 1:30 - 2:00 Jessica McKellar or someone regular expressions on the command line, for automating some text processing
 * 2:15 - 2:45 Oliver Day or Michael Stone (or ...?) on "The solid basics of online security, demystified and explained": Tor, SASL, SSL, certificates, PGP, SSH, VoIP + Skype maybe/hopefully
 * 3:00 - 3:30 Will Kahn-Greene maybe: Free software tools for remote communication ("the remote office"): Mumble, EtherPad and friends, Gobby, Pastebin, IRC
 * 3:45 - 4:15 DPic maybe: Basic overview of (cross-platform, free software) video editing
 * One track: talks + Q&A community!
 * 4:30 - 5:00: brief closing
 * (provide official-ish after-party maybe?)

Ensure we have a good list of possible venues, and come up with lists of people to ask if we can use their space (10 min)

 * 100 people is our target, one room for 100, second room for 50-60 for breakout, with a hallway or mid-point room for show and tell
 * Possibilities:
 * Media Lab: can start by asking Mako (A)
 * Dilboy VFW in Davis Square if they have a breakout room (all of of Davis) (D)
 * Ask Jessica to get us MIT space (food court in the student center) (A)
 * Encuentro 5? Sadly no, the space is a bad fit
 * Tufts in Chinatown ask Mad
 * Simmons College: Ask the people wh
 * MassArt, ask Dana Moser (food would need delivering, unless the cafeteria is open on Sat.)

Come up with a list of people to reach out to, and decide who will reach out to whom, with regard to talks (15 min)
Asheesh:
 * Find out if Shauna's Sunlight Meetup has started
 * Asheesh: Find out if Free Culture NEiA has started
 * Asheesh: Set up governance round table by writing a few paragraphs about and then emailing people
 * Asheesh: Talk to Mairin re: outreach talk
 * sort where the site will be hosted

Deb:
 * Leah Beuckley (ask Mako for an intro)
 * Lois from LopSA
 * JQuery
 * FSF on volunteering
 * Django meet-ups
 * Android meet-ups
 * Sugar labs
 * Jesse Vincent
 * Oliver Day
 * Will K-G
 * DPic
 * Ask Steve DuBois to build a website containing:
 * A little intro, a schedule, wiki for people to talk??

Decide what we would use sponsorship for, beyond space and lunch (10 min)

 * FSF: coffee + bagels
 * evening event first drink (or something)
 * rental of space, or other space-related fees
 * $50ish of random printing of signs

If we could use sponsorship, come up with a list of organizations and relevant people to ping, and decide who will ping those people (10 min)
skipped

Decide what sorts of extra show+tell exhibitors we want to provide space to, beyond the necessities of the format (10 min)

 * 1:00 - 1:30: All the lightning talkers be available to chat in the show+tell area
 * 1:30- 4:30: Show+tell time, if we have people who are super enthusiastic about exhibiting. Make sure to invite:
 * Lilypad
 * Sugar
 * Fedora

Come up with a list of people who might help as co-organizers (10 min)

 * Danny (maybe)
 * Molly de Blanc
 * Shauna
 * Ask Dana to help us reach out at Mass Art

Relevant resource:
 * Previous minutes: http://openhatch.org/wiki/Software_Freedom_Day_2011_Boston/First_meeting