Difference between revisions of "Open Source Comes to Campus/CCSF/Plan"

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imported>Paulproteus
(Let's have some sections)
 
imported>Paulproteus
 
(23 intermediate revisions by the same user not shown)
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* Identify funding possibilities
 
* Identify funding possibilities
 
* Identify core staff
 
* Identify core staff
  +
** Asheesh TODO
 
* Nail down date
 
* Nail down date
  +
** Location: Only available until 3pm for now; that is bad news; Katherine is asking about that
 
* Send a save-the-date email to CS department students
 
* Send a save-the-date email to CS department students
  +
** Done by Katherine... the spreadsheet where data goes is shared with Shauna and Asheesh
 
* Commit to contacts that we want to do the workshop
 
* Commit to contacts that we want to do the workshop
   
  +
* Other Asheesh todo
  +
** Tell her installation should be fine
  +
** Tell her Android peeps are mega invited and we should try to tailor to them
   
 
== Pre-event phase ==
 
== Pre-event phase ==
Line 23: Line 29:
 
* Recruit career panelists
 
* Recruit career panelists
 
* Make website with signup survey
 
* Make website with signup survey
  +
** Asheesh TODO by 5/23
 
* (2.5 weeks before) Prepare list of hand-picked bugs for projects time
 
* (2.5 weeks before) Prepare list of hand-picked bugs for projects time
 
* (2.5 weeks before) Do diversity-oriented publicity
 
* (2.5 weeks before) Do diversity-oriented publicity
  +
** Mills College computer science
  +
** Berkeley WiCS
  +
** SFSU WiCS -- does it exist?
 
* (2 weeks before) Do general publicity
 
* (2 weeks before) Do general publicity
  +
** SFSU ACM
 
* Choose attendees
 
* Choose attendees
 
* Confirm with attendees
 
* Confirm with attendees
Line 48: Line 59:
 
* Send post-event survey to attendees
 
* Send post-event survey to attendees
 
* Send thank-you notes to campus orgs that helped
 
* Send thank-you notes to campus orgs that helped
  +
  +
== Notes from call ==
  +
  +
* Staff ratio
  +
** we like to do 6:1
  +
* Reminder email
  +
** Make sure students are on a wifi list
  +
*** Staffers should be on a wifi list, which we should send to IT by Thursday
  +
** Thursday... 7-9:30 vs. 7... for laptop setup
  +
** AL to find previous emails for this
  +
** AL can send laptop setup
  +
*** AL can add tar mission to the laptop setup
  +
**** Done
  +
* AL will look up food options, e.g. Melody Cafe on Grub Hub
  +
** and sponsorship for said
  +
*** Asked Rackspace
  +
** Melody Cafe looks the most reasonable
  +
*** http://www.yelp.com/biz/palmyra-san-francisco looks possible also
  +
**** yes! they can delier! https://www.grubhub.com/sf/palmyra-san-francisco/ is menu
  +
* AL will look into projection sanity -- everyone should be VGA
  +
* Power strips and extension cords
  +
** There are 28 plugs in the room; would use up about half the room with 50 people or so
  +
** So we want about 6-10 of them
  +
** Room has a kitchen! and a fridge!
  +
* Parking passes
  +
** Who is driving?
  +
* If presenters want to make screen casts, we should make sure they feel happy doing that
  +
** AL See if VLC can do this for Linux users
  +
* AL Add Katherine and CCSF Coders to the bottom of the "Who we are" section of website; link to TechSF as a sponsor, too
  +
** Done
  +
* Find out for previous workshop: 10
  +
** AL specify a schedule
  +
*** Waiting on confirmation of room time frame
  +
  +
==== Lunch ====
  +
  +
[https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE Here is the order info]

Latest revision as of 21:00, 28 June 2013

Contact phase

  • Get local contacts' names (insist on two)
  • Get commitment from them


Logistics phase

(Begins 4 weeks pre-workshop)

  • Identify funding possibilities
  • Identify core staff
    • Asheesh TODO
  • Nail down date
    • Location: Only available until 3pm for now; that is bad news; Katherine is asking about that
  • Send a save-the-date email to CS department students
    • Done by Katherine... the spreadsheet where data goes is shared with Shauna and Asheesh
  • Commit to contacts that we want to do the workshop
  • Other Asheesh todo
    • Tell her installation should be fine
    • Tell her Android peeps are mega invited and we should try to tailor to them

Pre-event phase

(Begins 3 weeks pre-workshop)

  • Recruit more staff
  • Recruit career panelists
  • Make website with signup survey
    • Asheesh TODO by 5/23
  • (2.5 weeks before) Prepare list of hand-picked bugs for projects time
  • (2.5 weeks before) Do diversity-oriented publicity
    • Mills College computer science
    • Berkeley WiCS
    • SFSU WiCS -- does it exist?
  • (2 weeks before) Do general publicity
    • SFSU ACM
  • Choose attendees
  • Confirm with attendees
  • (9 days before) Review staff list and make sure it is large enough and

otherwise appropriate for attendees

  • (5 days before) Review hand-picked bug list and make sure it is large

enough and otherwise appropriate for attendees

Event phase

(3ish days before)

  • Visit space pre-event
  • Order food
  • Ensure event is photographed


Post-event phase

  • Blog post on openhatch.org
  • Expense report
  • Send post-event survey to attendees
  • Send thank-you notes to campus orgs that helped

Notes from call

  • Staff ratio
    • we like to do 6:1
  • Reminder email
    • Make sure students are on a wifi list
      • Staffers should be on a wifi list, which we should send to IT by Thursday
    • Thursday... 7-9:30 vs. 7... for laptop setup
    • AL to find previous emails for this
    • AL can send laptop setup
      • AL can add tar mission to the laptop setup
        • Done
  • AL will look up food options, e.g. Melody Cafe on Grub Hub
  • AL will look into projection sanity -- everyone should be VGA
  • Power strips and extension cords
    • There are 28 plugs in the room; would use up about half the room with 50 people or so
    • So we want about 6-10 of them
    • Room has a kitchen! and a fridge!
  • Parking passes
    • Who is driving?
  • If presenters want to make screen casts, we should make sure they feel happy doing that
    • AL See if VLC can do this for Linux users
  • AL Add Katherine and CCSF Coders to the bottom of the "Who we are" section of website; link to TechSF as a sponsor, too
    • Done
  • Find out for previous workshop: 10
    • AL specify a schedule
      • Waiting on confirmation of room time frame

Lunch

Here is the order info