This is our space checklist for OSCTC events. The first set are questions that should be asked early on in the process, before choosing a location. The second set are not deal-breakers but are important to know before the event so you can prepare.
Before Choosing A Location
- Will the room fit the number of attendees + staff who may attend? (For our events, that means it needs to fit at least 30 people.)
- Will the room be accessible during the event? Do you need identification to enter the building?
- Is there easily accessible wifi for both attendees and staff?
- Is there equipment for projecting during presentations and demos?
- Is food allowed, either in the room or nearby?
- Is the room free to use, or within your budget?
Before the Event
- What is the power situation like? Should we bring power strips?
- Do we need adapters to use the projector?
- How do you access the wifi?
- What network restrictions seem to be in place? (Check for both attendees and staff, if they have have separate networks, such as EDU and EDU-Guest.)
- Does SSH work?
- Does IRC work?
- Does doing a git clone over the git:// protocol work?
- Do websites over http:// work?
- Do webites over https:// work?
- What kind of bandwidth do the networks seem to give? (A good way to find out is to just use a normal speed testing site like http://www.speedtest.net/ .)
- Where will we set up food?
- Where are nearby bathrooms and water fountains, if they exist?
- What restrictions on movement around the area will be in place? (e.g., will people have to be let in a locked door by a student at some point?)
- What signs will need to be placed to direct students through the building and to the room?