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Open Source Comes to Campus/Meta-organizing/Meta organizer: Difference between revisions
Open Source Comes to Campus/Meta-organizing/Meta organizer (view source)
Revision as of 22:31, 19 February 2015
, 9 years ago→Helping organizers pick a date
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== Places to look for organizers ==
* Look at your list of attendees and local mentors, and see if you have repeat volunteers.
* At the beginning of the
* Ask past attendees & mentors & organizers! And when you ask, ask for nominations as well. They might know someone perfect.
These are the things you need to know and be able to do to be an effective meta-organizer.
=== Growing the Potential
Every event needs an organizer and some mentors. We need to keep growing the list of people so that people who would enjoy doing that are able to do it!
Information needed:
* A list of past organizers, friends, volunteers, and anyone you can think to
* A list of past organizers who might be interested in organizing
* A list of colleges/universities you are willing to email people at -- even better if there is a computer club or women in CS organization
* Other humans' suggestions for who to ask
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* Ability to ask for help convincingly
* Participation at events where you can recruit people to the list of potential organizers & mentors is hugely helpful
===
Information needed:▼
Skills needed: ▼
Information needed:
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* Ability to keep track of who's been asked, when, and what they said (spreadsheet!)
=== Helping organizers pick a date & create sign-up page ===
Information needed:
*
* Availability of mentors if you know some who are tentatively interested in attending the workshop
* Knowledge of where to announce the event once it's scheduled (for example, events.openhatch.org)
Skills needed:
* Tolerance for email back-and-forth (or Google Hangouts meetings/phone calls) to determine date of
* Willingness to convince the organizers they need a sign-up page
=== Hosting organizer kick-off meeting ===
Great events often start with a kick-off meeting between the '''meta-organizer''' and the '''organizer(s)'''. We often do this before the date is picked, but it's OK to do it after the date is picked.
Information needed:
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Skills needed:
* Ability to schedule
* Excitement
* Ability to answer questions about organizing
===
Every Open Source Comes to Campus event needs mentors. The organizer is fundamentally responsible for getting a mentor involved, but they typically need help finding the mentors. That's where the meta-organizer comes in.
▲Information needed:
* List of people's names & email addresses & general info about them, who are possibly interested in mentoring
* Knowledge of what mentoring options are available
* General stuff about mentoring, to answer their questions
* Ability to email prospective mentors, preferably with a suggestion of a ''specific'' mentorship task they'd be good at, CC:ing the event organizer(s)
* Willingness to follow up with prospective mentors if they don't reply
* Ability to stay organized with these emails
=== Making sure the event is actually being planned ===
Information needed:
* Date of the workshop
* Whether or not the organizers are planning the
Skills needed:
* Ability to follow up with organizers to make sure things are going okay
* Judgement to determine if one of the organizers is doing all the work, to see if you can help spread the load
* Communication skills to help resolve issues with organizers / mentors / venues should they arise
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