Open Source Comes to Campus/Meta-organizing/Meta organizer: Difference between revisions
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== What's a meta-organizer? == |
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A meta-organizer finds workshop organizers and venues so that lots of workshops can happen in a given locale. Since we have 1-2 workshops a month in San Francisco, we spread out who's doing the heavy lifting of running each workshop. |
A meta-organizer finds workshop organizers and venues so that lots of workshops can happen in a given locale. Since we have 1-2 workshops a month in San Francisco, we spread out who's doing the heavy lifting of running each workshop. |
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== How we meta-organize in San Francisco == |
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In SF, we have a spreadsheet that lists out our prospective organizers / venues, the status of each upcoming workshop, and which of us was responsible for making sure that worskhop took place. This helps us keep track of who's doing what, where, when. |
In SF, we have a spreadsheet that lists out our prospective organizers / venues, the status of each upcoming workshop, and which of us was responsible for making sure that worskhop took place. This helps us keep track of who's doing what, where, when. |
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=== Workflow === |
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* At least once per quarter, get together to brainstorm and send emails. |
* At least once per quarter, get together to brainstorm and send emails. |
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* Connect volunteers and venues to pick a date for their workshop. |
* Connect volunteers and venues to pick a date for their workshop. |
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== Strategies for Recruiting Organizers == |
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The path often looks something like: student --> TA --> teacher --> organizer, but that's very rough and often steps are skipped. Lots of teachers don't start off as students, for instance, and sometime students are ready to jump right into organizing! |
The path often looks something like: student --> TA --> teacher --> organizer, but that's very rough and often steps are skipped. Lots of teachers don't start off as students, for instance, and sometime students are ready to jump right into organizing! |
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== Places to look for organizers == |
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* Look at your recent volunteers list, and see if you have repeat volunteers. These folks might be up for stepping into the organizer role for a workshop. |
* Look at your recent volunteers list, and see if you have repeat volunteers. These folks might be up for stepping into the organizer role for a workshop. |
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* Ask! And when you ask, ask for nominations as well. They might know someone perfect. |
* Ask! And when you ask, ask for nominations as well. They might know someone perfect. |
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=== Information & Skills Needed === |
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These are the things you need to know and be able to do to be an effective meta-organizer. |
These are the things you need to know and be able to do to be an effective meta-organizer. |
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=== Growing the Potential Workshop Organizers List === |
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Information needed: |
Information needed: |
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* Participation at events where you can recruit people to the list of potential organizers is hugely helpful |
* Participation at events where you can recruit people to the list of potential organizers is hugely helpful |
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=== Recruiting Venues + Sponsors === |
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Information needed: |
Information needed: |
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* Keeping track of who you've asked, so you can follow up |
* Keeping track of who you've asked, so you can follow up |
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=== Actually recruiting workshop organizers === |
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Information needed: |
Information needed: |
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* Ability to keep track of who's been asked, when, and what they said (spreadsheet!) |
* Ability to keep track of who's been asked, when, and what they said (spreadsheet!) |
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=== Matching venues with organizers === |
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Information needed: |
Information needed: |
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* Tolerance for email back-and-forth to determine date of workshop |
* Tolerance for email back-and-forth to determine date of workshop |
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=== Hosting organizer kick-off meeting === |
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Information needed: |
Information needed: |
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* Ability to answer questions about organizing |
* Ability to answer questions about organizing |
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=== Making sure the workshop is actually being planned === |
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Information needed: |
Information needed: |
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