Difference between revisions of "Open Source Comes to Campus/Logistics"
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, 7 years ago
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=== Picking a place and time ===
=== Reaching out to mentors and attendees ===
===== How do you communicate with staff? =====
* Create a [[
** We use mailman for our lists. I've found that it's useful to set the default response to the list, so when people respond to emails they automatically go to the full list. It's also useful to set no max limit to email size, otherwise in long threads moderators may have to process held emails left and right.
* We recommend finding staff as early as possible (as soon as you pick a date). We try to achieve a 4:1 or 5:1 staff to attendee ratio. This is particularly important during the afternoon workshop, and we often have staff who only come in the afternoon.
* Step 1: Save the date email - if there are groups you are especially hoping to reach, it's worth sending a brief "save the date/time" email as soon as you've picked a date.
* Step 2: Create publicity website
** Instructions for making sites like ours are [[Static_site_hosting/create | here]].
* Step 3: General Purpose Publicity
** Once the site is made, and ideally in the time frame of 4-2 weeks before the event, we do our main publicity push. We try to reach out to:
===== How do you communicate with attendees before the event? =====
=== During the event ===
===After the Event===