Open Source Comes to Campus/CCSF/Plan: Difference between revisions
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* Identify funding possibilities |
* Identify funding possibilities |
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* Identify core staff |
* Identify core staff |
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** Asheesh TODO |
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* Nail down date |
* Nail down date |
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** Location: Only available until 3pm for now; that is bad news; Katherine is asking about that |
** Location: Only available until 3pm for now; that is bad news; Katherine is asking about that |
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* Send a save-the-date email to CS department students |
* Send a save-the-date email to CS department students |
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** Done by Katherine... where is |
** Done by Katherine... the spreadsheet where data goes is shared with Shauna and Asheesh |
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* Commit to contacts that we want to do the workshop |
* Commit to contacts that we want to do the workshop |
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* Other Asheesh todo |
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** Tell her installation should be fine |
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** Tell her Android peeps are mega invited and we should try to tailor to them |
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== Pre-event phase == |
== Pre-event phase == |
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* (2.5 weeks before) Prepare list of hand-picked bugs for projects time |
* (2.5 weeks before) Prepare list of hand-picked bugs for projects time |
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* (2.5 weeks before) Do diversity-oriented publicity |
* (2.5 weeks before) Do diversity-oriented publicity |
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** Mills College computer science |
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** Berkeley WiCS |
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** SFSU WiCS -- does it exist? |
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* (2 weeks before) Do general publicity |
* (2 weeks before) Do general publicity |
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** SFSU ACM |
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* Choose attendees |
* Choose attendees |
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* Confirm with attendees |
* Confirm with attendees |
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* Send post-event survey to attendees |
* Send post-event survey to attendees |
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* Send thank-you notes to campus orgs that helped |
* Send thank-you notes to campus orgs that helped |
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== Notes from call == |
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* Staff ratio |
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** we like to do 6:1 |
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* Reminder email |
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** Make sure students are on a wifi list |
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*** Staffers should be on a wifi list, which we should send to IT by Thursday |
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** Thursday... 7-9:30 vs. 7... for laptop setup |
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** AL to find previous emails for this |
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** AL can send laptop setup |
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*** AL can add tar mission to the laptop setup |
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**** Done |
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* AL will look up food options, e.g. Melody Cafe on Grub Hub |
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** and sponsorship for said |
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*** Asked Rackspace |
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** Melody Cafe looks the most reasonable |
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*** http://www.yelp.com/biz/palmyra-san-francisco looks possible also |
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**** yes! they can delier! https://www.grubhub.com/sf/palmyra-san-francisco/ is menu |
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* AL will look into projection sanity -- everyone should be VGA |
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* Power strips and extension cords |
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** There are 28 plugs in the room; would use up about half the room with 50 people or so |
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** So we want about 6-10 of them |
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** Room has a kitchen! and a fridge! |
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* Parking passes |
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** Who is driving? |
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* If presenters want to make screen casts, we should make sure they feel happy doing that |
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** AL See if VLC can do this for Linux users |
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* AL Add Katherine and CCSF Coders to the bottom of the "Who we are" section of website; link to TechSF as a sponsor, too |
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** Done |
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* Find out for previous workshop: 10 |
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** AL specify a schedule |
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*** Waiting on confirmation of room time frame |
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==== Lunch ==== |
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[https://docs.google.com/spreadsheet/ccc?key=0Ap-ZVbdcf5dXdDRaYTJtaWdFQnlzN1hHd2d0dm40RUE Here is the order info] |
Latest revision as of 21:00, 28 June 2013
Contact phase
- Get local contacts' names (insist on two)
- Get commitment from them
Logistics phase
(Begins 4 weeks pre-workshop)
- Identify funding possibilities
- Identify core staff
- Asheesh TODO
- Nail down date
- Location: Only available until 3pm for now; that is bad news; Katherine is asking about that
- Send a save-the-date email to CS department students
- Done by Katherine... the spreadsheet where data goes is shared with Shauna and Asheesh
- Commit to contacts that we want to do the workshop
- Other Asheesh todo
- Tell her installation should be fine
- Tell her Android peeps are mega invited and we should try to tailor to them
Pre-event phase
(Begins 3 weeks pre-workshop)
- Recruit more staff
- Recruit career panelists
- Make website with signup survey
- Asheesh TODO by 5/23
- (2.5 weeks before) Prepare list of hand-picked bugs for projects time
- (2.5 weeks before) Do diversity-oriented publicity
- Mills College computer science
- Berkeley WiCS
- SFSU WiCS -- does it exist?
- (2 weeks before) Do general publicity
- SFSU ACM
- Choose attendees
- Confirm with attendees
- (9 days before) Review staff list and make sure it is large enough and
otherwise appropriate for attendees
- (5 days before) Review hand-picked bug list and make sure it is large
enough and otherwise appropriate for attendees
Event phase
(3ish days before)
- Visit space pre-event
- Order food
- Ensure event is photographed
Post-event phase
- Blog post on openhatch.org
- Expense report
- Send post-event survey to attendees
- Send thank-you notes to campus orgs that helped
Notes from call
- Staff ratio
- we like to do 6:1
- Reminder email
- Make sure students are on a wifi list
- Staffers should be on a wifi list, which we should send to IT by Thursday
- Thursday... 7-9:30 vs. 7... for laptop setup
- AL to find previous emails for this
- AL can send laptop setup
- AL can add tar mission to the laptop setup
- Done
- AL can add tar mission to the laptop setup
- Make sure students are on a wifi list
- AL will look up food options, e.g. Melody Cafe on Grub Hub
- and sponsorship for said
- Asked Rackspace
- Melody Cafe looks the most reasonable
- http://www.yelp.com/biz/palmyra-san-francisco looks possible also
- yes! they can delier! https://www.grubhub.com/sf/palmyra-san-francisco/ is menu
- http://www.yelp.com/biz/palmyra-san-francisco looks possible also
- and sponsorship for said
- AL will look into projection sanity -- everyone should be VGA
- Power strips and extension cords
- There are 28 plugs in the room; would use up about half the room with 50 people or so
- So we want about 6-10 of them
- Room has a kitchen! and a fridge!
- Parking passes
- Who is driving?
- If presenters want to make screen casts, we should make sure they feel happy doing that
- AL See if VLC can do this for Linux users
- AL Add Katherine and CCSF Coders to the bottom of the "Who we are" section of website; link to TechSF as a sponsor, too
- Done
- Find out for previous workshop: 10
- AL specify a schedule
- Waiting on confirmation of room time frame
- AL specify a schedule