Open Source Comes to Campus/CCSF/Plan

Contact phase

• Get local contacts' names (insist on two)
• Get commitment from them

Logistics phase

(Begins 4 weeks pre-workshop)

• Identify funding possibilities
• Identify core staff
  • Asheesh TODO
• Nail down date
  • Location: Only available until 3pm for now; that is bad news; Katherine is asking about that
• Send a save-the-date email to CS department students
  • Done by Katherine... the spreadsheet where data goes is shared with Shauna and Asheesh
• Commit to contacts that we want to do the workshop

• Other Asheesh todo
  • Tell her installation should be fine
  • Tell her Android peeps are mega invited and we should try to tailor to them

Pre-event phase

(Begins 3 weeks pre-workshop)

• Recruit more staff
• Recruit career panelists
• Make website with signup survey
  • Asheesh TODO by 5/23
• (2.5 weeks before) Prepare list of hand-picked bugs for projects time
• (2.5 weeks before) Do diversity-oriented publicity
  • Mills College computer science
  • Berkeley WiCS
  • SFSU WiCS -- does it exist?
• (2 weeks before) Do general publicity
  • SFSU ACM
• Choose attendees
• Confirm with attendees
• (9 days before) Review staff list and make sure it is large enough and

otherwise appropriate for attendees

• (5 days before) Review hand-picked bug list and make sure it is large

enough and otherwise appropriate for attendees

Event phase

(3ish days before)

• Visit space pre-event
• Order food
• Ensure event is photographed

Post-event phase

• Blog post on openhatch.org
• Expense report
• Send post-event survey to attendees
• Send thank-you notes to campus orgs that helped

Notes from call

• Staff ratio
  • we like to do 6:1
• Reminder email
  • Make sure students are on a wifi list
    • Staffers should be on a wifi list, which we should send to IT by Thursday
  • Thursday... 7-9:30 vs. 7... for laptop setup
  • AL to find previous emails for this
  • AL can send laptop setup
    • AL can add tar mission to the laptop setup
      • Done
• AL will look up food options, e.g. Melody Cafe on Grub Hub
  • and sponsorship for said
    • Asked Rackspace
  • Melody Cafe looks the most reasonable
    • http://www.yelp.com/biz/palmyra-san-francisco looks possible also
      • yes! they can delier! https://www.grubhub.com/sf/palmyra-san-francisco/ is menu
• AL will look into projection sanity -- everyone should be VGA
• Power strips and extension cords
  • There are 28 plugs in the room; would use up about half the room with 50 people or so
  • So we want about 6-10 of them
  • Room has a kitchen! and a fridge!
• Parking passes
  • Who is driving?
• If presenters want to make screen casts, we should make sure they feel happy doing that
  • AL See if VLC can do this for Linux users
• AL Add Katherine and CCSF Coders to the bottom of the "Who we are" section of website; link to TechSF as a sponsor, too
  • Done
• Find out for previous workshop: 10
  • AL specify a schedule
    • Waiting on confirmation of room time frame

Lunch

Here is the order info