Open Source Comes to Campus/Logistics/Space Checklist

This is our space checklist for OSCTC events. The first set are questions that should be asked early on in the process, before choosing a location. The second set are not deal-breakers but are important to know before the event so you can prepare.

Before Choosing A Location

• Will the room fit the number of attendees + staff who may attend? (For our events, that means it needs to fit at least 30 people.)
• Will the room be accessible during the event? Do you need identification to enter the building?
• Is there easily accessible wifi for both attendees and staff?
• Is there equipment for projecting during presentations and demos?
• Is food allowed, either in the room or nearby?
• Is the room free to use, or within your budget?

Before the Event

• What is the power situation like? Should we bring power strips?
• Do we need adapters to use the projector?
• How do you access the wifi?
• What network restrictions seem to be in place? (Check for both attendees and staff, if they have have separate networks, such as EDU and EDU-Guest.)
  • Does SSH work?
  • Does IRC work?
  • Does doing a git clone over the git:// protocol work?
  • Do websites over http:// work?
  • Do webites over https:// work?
  • What kind of bandwidth do the networks seem to give? (A good way to find out is to just use a normal speed testing site like http://www.speedtest.net/ .)
• Where will we set up food?
• Where are nearby bathrooms and water fountains, if they exist?
• What restrictions on movement around the area will be in place? (e.g., will people have to be let in a locked door by a student at some point?)
• What signs will need to be placed to direct students through the building and to the room?