Open Source Comes to Campus/Pre

Overview

• Goal of event
• Hoping to help you organize follow-up events, though we're new to that part of things
• Attendance goals

Contact

• OpenHatch contact info:
  • Shauna:
  • Asheesh:
• Student organizer info:
  • 1:
  • 2:

Logistics

• Schedule
  • Date picked:
  • Detailed schedule:
• Location
  • Features: wireless access, equipment for projecting, space for 40+ people (ideally two rooms at least one of which can hold all the attendees at once), food + drink allowed, power outlets, easy to access both for university affiliates and non affiliates
  • Chosen location:
• Funding
  • Food
  • Honorarium

Publicity

• Make shared spreadsheet of contacts
• Save the date as soon as day picked
• Main publicity push:
  • Make website + sign up survey
  • Physical flyers put around campus
• Reminder emails 2-3 days before event

Timeline expectations

Ideal timeline in (), fill out with dates customized for each campus

• Select date + save the date sent out (5 weeks before):
• Location selected (4 weeks before):
• Website + signups up for review (3.5 weeks before):
• Main publicity push done (3 weeks before):