Open Source Comes to Campus/GitHub reimbursements

Purpose of this page

With GitHub as a generous food sponsor of Open Source Comes to Campus events, we use this page to keep ourselves organized and make sure OpenHatch knows how to get GitHub to reimburse us, and keep track of pending reimbursements.

Reimbursement information

Asheesh has been collecting these in a Google Drive folder. Look within "OH → OSCTC Planing → Admin Stuff → Github reimbursements". I have been making one separate folder per event. The name of the folder should have the location of the event, and the date.

Mike Linksvayer is, at the moment, responsible for making sure GitHub actually does reimburse us.

Reimbursement process

To get reimbursed for reasonable food expenses at an event, we need to:

• For each receipt we are requesting reimbursement for, email each receipt as a separate PDF to John Britton (the Education Liaison at GitHub) along with
• the amount of each receipt, and
• the total reimbursement requested, and
• the preferred way to get reimbursed.

They seem to enjoy using Venmo. Venmo doesn't want to support corporate accounts, it seems, so we should try to ask GitHub what might be a non-Venmo way that they like would be. The obvious (?) is check in the mail to OpenHatch's Walnut, CA address; even better for us would be a PayPal transfer if they can do that without a fee. (The PSF can do that, so probably GitHub can too.)